Simplify Conference Planning with Map Your Show's Conference Management System

Written by Joanna Harvey | October 13, 2023

Planning and executing a successful conference can be a daunting task, with countless details to manage and coordinate. If you're tired of juggling spreadsheets, emails, and various software tools to keep everything on track, Map Your Show (MYS) has the perfect solution for you. MYS' Conference Management product is designed to streamline the entire conference planning process, from the initial call for proposals to enhancing an attendee's experience. Let's explore some key features and benefits of this powerful tool.

1. Centralized Proposal Collection

One of the most critical aspects of conference planning is collecting and managing data from reviewers, proposals, and speakers. MYS' Conference Management product simplifies this process by providing a centralized platform where you can easily request, collect, and organize all the necessary information. Say goodbye to scattered emails and spreadsheets; with MYS, you'll have everything you need in one place.

2. Automated Communication

In order to have a successful conference, effective communication is crucial. That's where MYS comes in - it allows you to create online portals and automate email communication for reviewers, speakers, and contacts. This not only saves you time but also ensures that everyone involved in the conference planning is well-informed and up-to-date.

3. Streamlined Scheduling

Managing schedules and rooms can be a logistical nightmare, but not with MYS. The Conference Management product allows you to effortlessly manage sessions and room schedules. You can update agendas instantly, ensuring a smooth and organized event experience for both attendees and speakers. This platform will also notify you if any rooms are double-booked for a specific time slot.

4. Creating an Engaging Online Directory

Promoting conference sessions and making them searchable is crucial for attracting attendees and keeping them engaged. MYS' Online Directory feature allows you to do just that. You can add handouts, URLs, and other resources to engage attendees with the content during and after the event.

5. Custom Branding

Creating a memorable conference experience requires effective branding. With MYS, you can customize your speaker portal to perfectly align with your conference's branding. This level of customization ensures a seamless digital experience that resonates with your audience from start to finish.

6. Real-time Reports

Data-driven decision-making is essential for improving your conference year after year. MYS provides real-time reports that give you valuable insights into how your event is performing. These insights help you make informed decisions for your next conference, making it even better.

7. Continuing Education Credits

For conferences that offer continuing education sessions, MYS allows you to promote these sessions through the online directory. You can display Continuing Education Credits alongside the session details, making it easy for attendees to identify and select the sessions that meet their needs.

In summary, Map Your Show's Conference Management product is a game-changer for anyone involved in organizing conferences. It simplifies the entire process, from data collection and scheduling to branding and reporting. By choosing MYS, you'll have the tools and technology you need to create a seamless and engaging conference experience for both speakers and attendees.

Ready to take your conference management to the next level? Visit mapyourshow.com to learn more about how MYS can transform your next conference. Say goodbye to the hassles of conference management and embrace the future of streamlined, efficient event planning with Map Your Show.

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